INSTRUCTIONS ON HOW TO COMPLETE DOCUMENT PACKAGE
Attention Homeowner:
1. Fill out the General Information form and in the Bedroom section, just fill in the size and number of beds in each room and if there is a TV there. Also note if the living room couch is a sleeper couch. Please inform us if there is an alarm in the home the code and what the passcode is.
2. Complete the Limited Power of Attorney and sign with witness and have it notarized. The “Effective date” will be the day we take over (or closing date) and is roughly 1/4 of the way down the first page.
3. Please include a separate sheet with any of your own bookings detailed on it and fill out the form indicating which management program you will be participating in and if your HOA performs your lawn service.
4. Sign 30 day notice
5. Please fill out the Credit Card/Checking Account Debit Authorization Form
6. Please include photocopy of Passport for International Owner or Driver’s license and SSN # for US Owner.
7. Please include a copy of the closing statement (HUD) or Deed etc. as proof of ownership.
8. Mail everything back to:
Red Carpet International
159 Strait Dr.
Davenport, Fl. 33897
Dear Home-Owner:
First and foremost we would like to welcome you aboard. Thank you for choosing Red Carpet International as your property management company. Please make sure to return the sheet signed and dated of which Property Management service pack you have selected.
The following pages are placed to your file and to help reference we have received all the necessary documents and signed papers required by the state and county to quickly have your vacation home ready for reservations. Please fill in the blanks and check the items off as you complete the list. Sign, date, and return this sheet.
If you have any questions or concerns please do not hesitate:
Call us direct (863) 424 7033 Fax: (863) 424 0645 or e-mail huchi@redcarpetint.com
Owner (please print): __________________________________________________
Mailing Address: (please print) ________________________________________________
Day Phone#: ____________________________________________
Evening Phone# _________________________________________
E-mail address: __________________________________________
Our office must have the following:
________ Clear copy of your valid Drivers License or Pass Port
_________ Copy of your Social Security # or ITIN
_________ Copy of Current Liability Insurance for a rental vacation home
_________ Proof of Ownership
_________ Signed and notarized “Limited Power of Attorney”
_________ Current occupational License for the Vacation Home we must have the actual license; you may fax a copy so we may have for our records while we are waiting to receive the original by mail.
_________ Current Hotel/Motel License for the Vacation Home
_________ Tourist Tax ID # from the county
_________ State and County Sales Tax #
Vacation Home Address: _____________________________________Zip Code: ____________
Phone # in home ____________________ Alarm Code & Pass-word________________________
Alarm Company: Name & Phone: ____________________________________________________
Subdivision home is Located: _____________________________________________
County Home is Located: ________________________________________________
Vacation Home Location (subdivision):_____________________________________
Is it a gated community if so the code: ______________________________________
Is there a Home-Owner Association (if so contact name & phone #) ___________________________________________________________________________________________________
________ Does your home owner association perform your lawn maintenance
________ Copy of Floor Plan of the vacation home
________ How many square feet of living space (do not include the garage)
________ Year built
________ How many floors does the home have
Does the subdivision have any of the following: (circle) community pool, tennis courts, child play-ground, club house, volley ball court, _________________________________________________?
_______________________________________________________________________________
Home Description:
Please describe your home: How Many Bedrooms _________________
If the vacation home is two floors please indicate bedrooms 1st or 2nd floor & bed size & amenities:
Example: Master bedroom 2 = 1st Fl / Queen, TV/DVD / Bath= shower & garden tub or shower/tub combined
1._________________________________________________________________________
2._________________________________________________________________________
3. ________________________________________________________________________
4.________________________________________________________________________
5.________________________________________________________________________
6.________________________________________________________________________
7._______________________________________________________________________
How many bathrooms 1st floor ____________ 2nd floor _______________?
How many sleeper sofas does the home have _______where: _________________________
Kitchen with breakfast nook ______________# of chairs ___________
Breakfast Bar _______________ # of bar stools ___________
Formal Dinning area _______________ # of chairs ____________
For the next questions we only need to know “yes” and advise of electronic amenities as: TV, DVD, VCR,
Sound-System, Stereo, etc.:
Formal living room ______Amenities ____________________________________________
Separate Family room _____Amenities ____________________________________________
Separate Sitting room ______Amenities ____________________________________________
Home Office Set-up: ______ / High Speed Internet _______ Amenities_____________________
______________________________________________________________________________
Pool: Jacuzzi _________ pool heat gas or electric additional solar panels _________
Garage: 2 car ____________ or is set up as a game room ______ Amenities _________________
______________________________________________________________________________
Please list any other features you feel we should know to assist in our efforts of renting your
vacation-home to our clients i.e.: pool faces west – or view from back looks onto a lake:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
LIMITED POWER OF ATTORNEY
I, ____________________________ (Name)
_____________________________________________________________________ (Address)
Florida Home Address: ___________________________________________________________________________
Appoint Howard A. Hutcheson, of Red Carpet International Property Management, Davenport, Florida, as my true and lawful attorney-in-fact to act in my name, place and stead, for the limited purpose of authorizing Howard A. Hutcheson, and staff employed by Red Carpet International Property Management, to conduct any and all affairs on my behalf relating to my Florida Vacation property.
I hereby grant to my attorney-in-fact full power and authority to act in my behalf to do any and all of the following effective ________________:
(l) Rent Property. Rent for any term, any real property or interests in it for such considerations and upon such terms and conditions as my attorney-in-fact may see fit.
(2) Enter into Contracts. Enter into any contracts necessary to maintain, rent or otherwise manage the above-described property including but not limited to utilities, pool maintenance, security services, lawn services, telephone services, cleaning services, cable television services and to set up state sales tax accounts, county tourist tax accounts, state and county Hotel/Motel and Occupational licenses .
(3) Duration of Power. This Power shall not be affected by a lapse of time between its grant and its exercise. This Power shall be valid until such time as I die, revoke the Power, or am adjudicated totally or partially incapacitated by a court of competent jurisdiction, unless such court determines that certain authority granted by the Power is to remain exercisable by my attorney-in-fact in line with Florida Statutes.
(4) Reservation of Rights. I hereby reserve:
(a) All rights to do personally any acts that my attorney-in-fact is authorized to perform hereunder.
(b) The right to revoke the Power in whole or in part
(5) Termination of Power. This Power may be terminated either by me or by my attorney-in-fact by giving a thirty (30) day written notice of such termination to the other.
(6) Governing Law. This instrument is executed by me in the State of Florida and shall be governed by the laws of the State of Florida.
(7) Durable nature if Power and effective date. I state that by signing this instrument, I intend that this Limited Power of Attorney shall be enforceable from this date.
I hereby confirm all that the attorney-in-fact shall lawfully do or cause to be done by virtue of this Limited Power of Attorney.
I have executed this limited power of attorney on the ______ day of ___________________, 2009.
Signature: _________________________________________________
Print Name: _________________________________________________
Sworn to and subscribed before me, this______ day of _____________________, 20___
_______________________________ _____________________________
Notary Public Stamp/Seal
My commission expires:_________________
“WE WILL NEED YOUR OWNER BOOKINGS TO SCHEDULE TO
YOUR HOME CALENDAR”
Please send all reservation bookings placed to your home for present and future dates on separate sheet (do not forget to indicate those with pool heat, early check-in or late check-out)
Please initial the appropriate statement that best suits your needs
______ I am participating in the 100% management program
with no commissions deducted from the reservations placed to my vacation home.
_______ I am participating in the standard management program and understand a 20% commission will be deducted from the reservations placed to my vacation home.
______ My HOA will perform my lawn service.
______ I will require Red Carpet International to perform my lawn service
Sign ________________________________________ Date___________________
30 Day Notice
Dear Homeowner,
We require that should you decide to leave us for whatever reason you give us 30 days notice. This is only fair to the vacationers that might remain in your home. All of us here are thanking you in advance for your signature of understanding on this letter. Please fax this letter back to us as soon as possible.
Kindest regards from all of us here,
__________________________
Homeowner signature
__________________________
Homeowner (Print name)
___________________________
____________________________
Rental Address
____________________________
Date
Credit Card/Checking Account Debit Authorization
Owner agrees to maintain a minimum operating balance in their management account of at least $1000.00. Should your account balance fall into the negative, below a zero (-$0.00) balance, RCI reserves the right to charge the owners credit card or debit owners checking account the amount of funds necessary to return
the account back to a zero balance.
All funds exceeding the required minimum operating balance are due and payable to owner immediately and at the owners request will be electronically transferred to owners U.S. checking account described herein or may opt to have a company check mailed to owners home address .
Credit Cards used are limited to Master Card and Visa
Owners Name as it appears on Credit Card _____________________________________________________________
Address as it appears on Credit Card __________________________________________________________________
Card Number: __________________________________Exp. Date __________
Checking Account Debit Authorization
Bank Institution Name:______________________________________________
Branch Address:___________________________________________________
Routing Number:___________________________________________________
Checking Account Number:___________________________________________
( Return a voided check with application)
I authorize Red Carpet International to initiate management payment deductions from my checking account at the banking institution listed above. I have attached a voided check.
I understand the payment will be initiated on the 15th day of each month. If the due date does not fall on a business day, the charge will be initiated on the first business day following the due date.
This authorization is to remain in full force and effect until Red Carpet International and my banking institution have received written notification of it’s termination in such time and in such manner as to afford both RCI and my banking institution a reasonable opportunity (estimated 30 days) to act upon its termination.
I understand it is my responsibility to make sure there are sufficient funds in the account at all times to make the required payments.
Signature________________________________ Date:____________________
Signature________________________________ Date:____________________
Note: If joint account, both parties must sign